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1. NAME:
The Name of the Society shall be “MARINERS WELFARE GUILD” hereinafter also referred to as “MWG”
2. ADDRESS:
The Address of the Registered office is at The Anchorage, 14 Nageswara Road, Nungambakkam, Chennai 600034.
3. THE OBJECTIVES OF THE SOCIETY ARE AS FOLLOWS:
A) To serve as a facilitator in providing solace, counsel and guidance to Seafarers and their families when provisions for their care in employment systems fail by educating them on their rights, the opportunities available to them and their duties.
B) To serve as a centre for counselling in times of distress and emergencies.
C) To serve as a contact centre for Seafarer welfare activities.
4. THE ACTIVITIES OF THE SOCIETY IN FURTHERANCE OF ITS OBJECTIVES SHALL BE:
A) MWG shall draw up rules for admitting members, their continuation and deletion, including disciplinary action if necessary
B) MWG may prescribe such guidelines, rules and regulations for the conduct of the members as may be found necessary.
C) MWG shall maintain a core volunteer member list to be able to attend to the needs of those reporting / requesting help and to achieve and further the MWG’s stated objectives.
D) MWG may invite Counsels in shipping locales in India and overseas to respond to and advise on calls for guidance and help from mariners of all nationalities
E) MWG shall create Communication networks wherein people will be able to contact and request for help from MWG or its members.
F) MWG shall conduct seminars, workshops, conferences and meetings wherein experts in the fields, as may be decided, may be invited to deliver lectures, speeches and present papers with the objective of sharing their expert knowledge with others.
G) MWG shall conduct courses, classes, guest lectures, tests or examinations, with the objective of training the needy in the seafaring vocation.
H) MWG may establish and maintain a library for the use of its members and others.
I) MWG may help, aid or sponsor the activities of any other organization or person involved in activities, which are akin to the activities of MWG and all such financial commitments shall be met out of its own funds only.
J) MWG may alter, add to or delete any the above objectives as may be deemed necessary or prudent from time to time.
K) MWG shall employ paid staff, rent/hire premises, office, equipment etc., as necessary
Provided that MWG shall not carry on any activity at any point of time which has as its objective the earning of profit, or engage in business activities.
Provided further that MWG shall not carry on any activity at any point of time which may be construed as a political activity or an activity akin to political activity.
5. The Names, Addresses and designations of the First Committee Members are as follows:
| Sl.No. |
Name and Address |
Designation |
Address |
| 1. |
Capt.K.Vivekanand |
Chairman |
The Anchorage
14 Nageswara Road
Nungambakkam
Chennai 600034 |
| 2. |
Mr.V.Mohanan |
Vice Chairman |
29/35 Tank Bund Road
Nungambakkam
Chennai 600034 |
| 3. |
Capt.S.Pullat |
Secretary |
#8, 5th Street, A Block
Annanagar East
Chennai 600102 |
| 4. |
Capt.K.P.Rajagopal |
Treasurer |
G-24 Fort Indraprasta
45 Kalakshetra Road
Thiruvanmiyur
Chennai 600041 |
| 5. |
Mr.K.Chidambaram |
Member |
Chidambaram Shipcare
38 Second Line Beach
Chennai 600001 |
| 6. |
Mr.Mani Lakshmanan |
Member |
Akilam, 18, 2nd Street
Sakthi Nagar, Choolaimedu
Chennai 600094 |
| 7. |
Capt.S.N.Amirapu |
Member |
6B Starbridge Terrace
47 College Road
Chennai 600006 |
6. We the several persons whose signatures are subscribed hereunder have formed MARINERS WELFARE GUILD and request that this society may kindly be registered under the Tamil Nadu Societies Registration Act, 1975 (Act 27 of 1975).
| Sl.No. |
Name and Address |
Designation |
Address |
| 1. |
Capt.K.Vivekanand |
Chairman |
The Anchorage
14 Nageswara Road
Nungambakkam
Chennai 600034 |
| 2. |
Mr.V.Mohanan |
Vice Chairman |
29/35 Tank Bund Road
Nungambakkam
Chennai 600034 |
| 3. |
Capt.S.Pullat |
Secretary |
#8, 5th Street, A Block
Annanagar East
Chennai 600102 |
| 4. |
Capt.K.P.Rajagopal |
Treasurer |
G-24 Fort Indraprasta
45 Kalakshetra Road
Thiruvanmiyur
Chennai 600041 |
| 5. |
Mr.K.Chidambaram |
Member |
Chidambaram Shipcare
38 Second Line Beach
Chennai 600001 |
| 6. |
Mr.Mani Lakshmanan |
Member |
Akilam, 18, 2nd Street
Sakthi Nagar, Choolaimedu
Chennai 600094 |
| 7. |
Capt.S.N.Amirapu |
Member |
6B Starbridge Terrace
47 College Road
Chennai 600006 |
Witness:
1. NAME:
The Name of the Society shall be “MARINERS WELFARE GUILD” hereinafter also referred to as “MWG”
2. ADDRESS:
The Address of the Registered office is at The Anchorage, 14 Nageswara Road, Nungambakkam, Chennai 600034.
3. DATE OF FORMATION:
The Society was formed on _____ day of ______ 2010.
4. JURISDICTION
The Registered Office of the Society is within the jurisdiction of the Registrar of Societies, Chennai________.
5. BUSINESS HOURS:
The business hours of the Society shall be from 10.00 hours to 17.00 hours on Mondays to Fridays. The Office shall be closed on all Sundays, Government Holidays and other holidays which shall be announced earlier.
6. THE OBJECTIVES OF THE SOCIETY ARE AS FOLLOWS:
A) To serve as a facilitator in providing solace, counsel and guidance to Seafarers and their families when provisions for their care in employment systems fail by educating them on their rights, the opportunities available to them and their duties.
B) To serve as a centre for counselling in times of distress and emergencies.
C) To serve as a contact centre for Seafarer welfare activities.
7. THE ACTIVITIES OF THE SOCIETY IN FURTHERANCE OF ITS OBJECTIVES SHALL BE:
A) MWG shall draw up rules for admitting members, their continuation and deletion, including disciplinary action if necessary
B) MWG may prescribe such guidelines, rules and regulations for the conduct of the members as may be found necessary.
C) MWG shall maintain a core volunteer member list to be able to attend to the needs of those reporting / requesting help and to achieve and further the MWG’s stated objectives.
D) MWG may invite Counsels in shipping locales in India and overseas to respond to and advise on calls for guidance and help from mariners of all nationalities
E) MWG shall create Communication networks wherein people will be able to contact and request for help from MWG or its members.
F) MWG shall conduct seminars, workshops, conferences and meetings wherein experts in the fields, as may be decided, may be invited to deliver lectures, speeches and present papers with the objective of sharing their expert knowledge with others.
G) MWG shall conduct courses, classes, guest lectures, tests or examinations, with the objective of training the needy in the seafaring vocation.
H) MWG may establish and maintain a library for the use of its members and others.
I) MWG may help, aid or sponsor the activities of any other organization or person involved in activities, which are akin to the activities of MWG and all such financial commitments shall be met out of its own funds only.
J) MWG may alter, add to or delete any the above objectives as may be deemed necessary or prudent from time to time.
K) MWG shall employ paid staff, rent/hire premises, office, equipment etc., as necessary
L) MWG shall apply and obtain applicable exemptions from Income Tax as per Income Tax Act, and shall submit all necessary documents to the authorities for the purpose. MWG shall also conduct itself in accordance with the Income Tax Act and the directives of the authorities to qualify for the said exemption.
M) The name of the Officer authorized to sue or to be sued on behalf of the Society shall be the Secretary.
N) The name of the Officer who is empowered to give directions in regard to the business of the Society is the Chairman.
8. MEMBERS:
Membership is open to all Seafarers, Ex-Seafarers, and to those with continued interest in Seafaring.
9. SUBSCRIPTION:
There shall be no membership subscription. Any person who qualifies in accordance with the conditions stated under Paragraph 8 above, may become a member, on submitting an application in writing in the form to be prescribed by MWG from time to time and on being accepted by the Executive Committee of MWG. The acceptance shall be communicated to him / her in writing.
10. REMOVAL FROM MEMBERSHIP:
Members may be removed from membership of the society if
a) The conduct of the member is prejudicial to the interest of MWG.
b) If the member has become insane.
c) If the Executive Committee, for any reason, decides that it would be in the better interest of MWG or the public or the member himself to remove the member from membership of MWG.
Provided that any such removal shall be made only on the unanimous decision of the Executive Committee and in the case of (a) and (c) above, arrived at, after giving the said member an opportunity of being heard.
11. RIGHTS OF MEMBERS:
a) All members are eligible to vote at any meeting of MWG on any matter or matters that are placed before the members for their opinion or vote.
b) Every member shall have the right to receive a copy of the notice of the General Meetings being convened. He shall also have the right to receive a copy of the annual accounts, the database of members and contact details, the auditor’s report.
c) Every member is entitled to receive a copy of these byelaws on application.
12. MANAGEMENT AND ADMINISTRATION:
a) The Management of the affairs of MWG shall vest in a Committee which shall be normally elected by the General Body of Members in a duly constituted Meeting.
b) The Committee shall meet as frequently as necessary to conduct its business. The Committee shall however, meet at least once every Calendar Quarter with not more than a gap of 3 months between any two committee meetings.
c) The Committee shall comprise not less than seven Members.
d) The committee shall appoint its own Chairman and Vice-chairman, who shall be members of the society. They shall serve for two years from the date of the annual general meeting, but shall be eligible for re-appointment.
e) The Chairman shall be the person empowered to give directions regarding the conduct of the affairs of MWG. He shall be the Chairman of all the meetings of the Committee, the Annual and Extra-ordinary General meetings of MWG. In the absence of the Chairman, the Vice-chairman shall chair such meetings.
f) The Secretary shall be nominated by the Committee and elected by the members at the Annual General Meeting. He shall serve for two years from the date of the Annual General Meeting and shall be eligible for immediate re-election upon completion of his term of office. The Secretary shall be a member of MWG.
g) The Secretary shall be in charge of the day to day affairs of MWG. He shall draw up the agenda for all meetings, convene the meetings and maintain a record of the minutes of all meetings. He shall take up the executive responsibility and carry out the Committee’s intentions, delegating the work as appropriate. He shall, on behalf of MWG, hire the services of such persons as required on such basis as may be decided to be prudent and necessary. He shall maintain all the registers regarding members and other recommended records. He shall also file the necessary records with the Registrar of Societies periodically as required by the Tamil Nadu Societies Registration Act, 1975. He shall, within two months of taking office, prepare, in consultation with the Committee, a calendar of planned activities for MWG for the current year and circulate the same across the membership.
h) The Treasurer shall be nominated by the Committee and elected by the members at the Annual General Meeting. He shall serve for one year from the date of the Annual General Meeting and shall be eligible for immediate re-election upon completion of his term of office. The treasurer shall be a member of MWG. The Treasurer shall be responsible for maintaining the accounts of MWG and for preparing the Financial and Accounting statements. He shall be responsible for the collection of all incomes, placing the funds as directed by the Committee, monitoring expenses and co-operating with the Secretary in the preparation of budgets for all planned activities.
i) Any member of MWG may nominate any other member of MWG, with his or her consent, for election as a member of the Committee, provided that the nomination is seconded by another member of MWG. All such nominations must be made in writing, by letter or email and be received by the Secretary not less than twenty-one days before the date of the Annual General Meeting. Members of the Committee shall be elected by ballot or any transparent electronic process by all MWG members. They shall serve for two years from the date of the Annual General Meeting.
13. The Names, Addresses and designations of the First Committee Members are as follows:
| Sl.No. |
Name and Address |
Designation |
Address |
| 1. |
Capt.K.Vivekanand |
Chairman |
The Anchorage
14 Nageswara Road
Nungambakkam
Chennai 600034 |
| 2. |
Mr.V.Mohanan |
Vice Chairman |
29/35 Tank Bund Road
Nungambakkam
Chennai 600034 |
| 3. |
Capt.S.Pullat |
Secretary |
#8, 5th Street, A Block
Annanagar East
Chennai 600102 |
| 4. |
Capt.K.P.Rajagopal |
Treasurer |
G-24 Fort Indraprasta
45 Kalakshetra Road
Thiruvanmiyur
Chennai 600041 |
| 5. |
Mr.K.Chidambaram |
Member |
Chidambaram Shipcare
38 Second Line Beach
Chennai 600001 |
| 6. |
Mr.Mani Lakshmanan |
Member |
Akilam, 18, 2nd Street
Sakthi Nagar, Choolaimedu
Chennai 600094 |
| 7. |
Capt.S.N.Amirapu |
Member |
6B Starbridge Terrace
47 College Road
Chennai 600006 |
a) Notwithstanding anything given elsewhere in these bye laws, this First Committee shall continue in office for a period of two years. The new Committee shall be elected in the third Annual General Meeting of MWG and shall take charge from the conclusion of the third Annual General Meeting.
b) The Committee shall manage the financial affairs of MWG and cause proper accounts to be kept with regard to all sums received and expended.
c) The Treasurer shall, after approval by the Committee, submit a statement of financial affairs of MWG at the Annual General Meeting.
d) The accounts of MWG shall be audited at the end of every year by a Chartered Accountant.
e) The financial year of MWG shall be from the 1st of April to the 31st of March.
f) The source of funds for MWG shall be from Donations and Sponsorships from the members and or well wishers and income from investment of surplus funds.
g) All funds received and belonging to MWG shall be kept invested in one or more bank accounts to be opened with a Scheduled Bank or banks.
h) All surplus funds shall be kept invested in either term deposits with scheduled banks or in government approved trust securities.
i) The Treasurer may retain a cash balance of not more than Rs.5000 for conducting the day to day affairs of MWG. A greater cash balance may be held with prior approval of the Committee on special occasions like conducting a programme or meeting etc.
j) All payments greater than Rs.1000, for any purpose other than conducting a programme, shall be made only through crossed account payee cheques.
14. ELECTIONS:
a) Election of the Committee members shall be by ballot. Two scrutineers shall be
nominated by the Committee to count the votes recorded in the election of the Committee members. The result of the ballot shall be announced at the Annual General Meeting. In the case of an uncontested vacancy, the candidate shall be deemed to have been elected unopposed.
b) No Office Bearer of the Committee, other than the Secretary, shall serve for more than four consecutive years in the same post, following which an interval of one year must elapse before being eligible for re-election to that position.
c) The Committee may fill any casual vacancy which may exist between one Annual General Meeting and the next. Those so appointed shall retire at the next Annual General Meeting, but will be eligible for immediate election.
d) If any member of the Committee, without leave of the Committee, absents himself or herself from half the Committee meetings held in any period of twelve months, the Committee may resolve that his or her office be vacated.
15. QUORUM:
a) For Committee Meetings: Four members of the Committee shall form a quorum. In the event of any vote being tied, the Chair will have a casting vote.
b) For General Meetings: One third of the total number of members of MWG or 30 members, whichever is less, shall constitute the Quorum for the conduct of any General Meeting of the Society.
16. MEETINGS:
a) MWG shall hold at least one meeting of its members every year to be called the Annual General Meeting.
b) The Annual General Meeting of MWG shall be held within 6 months from the close of the financial year or such shorter time as may be prescribed by the Tamil Nadu Societies Registration Act, 1975 from time to time.
c) The Annual General Meeting shall attend to the following business:
- Approval of the minutes of any previous AGM or EGM as may have been conducted after the previous AGM.
- Receiving, considering and accepting the Committee’s Report, Auditor’s report and the financial statements of the Society.
- Appoint Auditors for the next year and fix their remuneration.
- Election of Committee as may be required.
- Any other matter which has been proposed in the Agenda for the meeting by the Committee.
- Any other matter proposed by the members in advance and approved by the Committee for consideration at the AGM.
d) A General Meeting other than the AGM to be called Extra-ordinary General Meeting (EGM) shall consider only that business for which it has been called for.
e) All General meetings shall be conducted only after due advance notice of 21 days has been given to all members for the conduct of the same.
f) Where quorum is not present within half an hour from the time appointed for the General Meeting, the meeting shall be adjourned to such venue, date and time as may be decided upon by the members present, and at any adjourned meeting, the members present, shall constitute the quorum.
17. GENERAL:
a) The Register of Members and minutes books of the General Meetings shall be available to Members for inspection during working hours, free of charge.
b) No part of the assets of MWG shall be distributed amongst the members as share of surplus or otherwise.
c) In the case of winding up of MWG, the Assets and Liabilities in specie, may be made over to any other Institution with similar objects.
We the undersigned declare and certify the above mentioned as a true copy of the bye-laws, rules and regulations of “MARINERS WELFARE GUILD”
| Sl.No. |
Name and Address |
Designation |
Address |
| 1. |
Capt.K.Vivekanand |
Chairman |
The Anchorage
14 Nageswara Road
Nungambakkam
Chennai 600034 |
| 2. |
Mr.V.Mohanan |
Vice Chairman |
29/35 Tank Bund Road
Nungambakkam
Chennai 600034 |
| 3. |
Capt.S.Pullat |
Secretary |
#8, 5th Street, A Block
Annanagar East
Chennai 600102 |
| 4. |
Capt.K.P.Rajagopal |
Treasurer |
G-24 Fort Indraprasta
45 Kalakshetra Road
Thiruvanmiyur
Chennai 600041 |
| 5. |
Mr.K.Chidambaram |
Member |
Chidambaram Shipcare
38 Second Line Beach
Chennai 600001 |
| 6. |
Mr.Mani Lakshmanan |
Member |
Akilam, 18, 2nd Street
Sakthi Nagar, Choolaimedu
Chennai 600094 |
| 7. |
Capt.S.N.Amirapu |
Member |
6B Starbridge Terrace
47 College Road
Chennai 600006 |
Witness:
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